Graduation Party Planning Essentials

Do you have a graduating senior in 2022? Planning a party to celebrate this or other milestone event? Check out this handy guide covering the basics such as tables, tents, chairs, and timing!

This is part 1 of our 3 part graduation party planning series. Be sure to subscribe to our newsletter to get first access to all 3 articles! Just scroll to the bottom of the website, sign up is on the righthand side.


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Setting the Scene...

You have decided to have the party outside and you have the guests list. Now you are thinking about seating and tenting. Many people find this part confusing. How many tables, chairs, and tents do you actually need?

Luckily, we put together a party setup guide for you to help ease the process!




TABLES

How many people can comfortably fit at a round table?

  • A 60 inch Round Tables seat 6-8 people.

  • A 48 inch Round Tables seat 4-5 people.

How many people can sit at a traditional banquet rectangular table?

  • An 8 foot Table seats up to 8 people.

  • A 6 foot Table seats up to 6 people.


TENTS

How many people can I accommodate under a High Peak Tent?

  • A 20X20 High Peak Tent can fit 40-50 people for a sit-down dinner or around 67 people for a stand up social.

  • A 10X20 High Peak Tent can fit 20-24 people for sit down dinner or around 35 people for a stand up social.

(For other tent styles and options, visit columbusparties.com or click Tents.)



Our High Peak Frame Tents add high-class flair to any gathering.


SEATING

How many chairs should I have at my event?

For an Open House style event, at any given time, you should always plan to have 1/3 of your guests seated at any given time. So if you have 100 people, you should have at a minimum of 33 chairs. And that is an absolute minimum.

If you are having a sit-down dinner you need to have chairs for every person.



RSVP's

How many people will actually come to my event?

That’s a great question. Typically 70%-85% of invited guests will show up to a graduation party. However it heavily also depends on your guest list, time of year, etc. It is always important to ask for an RSVP on your invitation for your open house/party to ensure you have enough seating, as well as food and drink.

As you can see, we have just scratched the surface on planning the perfect Graduation Open House. There is so much more to think about including food, games, other equipment, entertainment, parking, and clean up. The great news is, Awesome Entertainment can handle just about everything you need to have an amazing party.


Be sure to visit our website for inventory and ideas. And if you are ready to book or would like the assistance of one of our professional event planners, just give us a call at 614-224-9568.

To conclude, while it may seem overwhelming at times, planning a party for your grad is rewarding. It marks an important milestone and deserves celebration.


 

About Awesome Family Entertainment Founded in 1996 by Curtis Lovell, Awesome Family Entertainment has been bringing fun to Central Ohioans for over 20 years. The company offers party planning services, live entertainers such as life-sized characters and singing telegrams, party games, carnival-style games, bounce-houses, life-sized board games, build-a-bear machines and more. Guests can contact Awesome Family Entertainment by calling 614-224-9568 or visiting them on the web at columbusparties.com.

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