• Awesome Planner

Planning an Outdoor Party? Not sure how to plan for tables, tents, & chairs? Check out these tips!

With the weather breaking, you have decided to to throw a party outside and you have a good sized guests list. One of your first thoughts may be basic guest accommodations like tables, tents, and chairs. Now comes the hard part---knowing how many tables, chairs, and tents to rent. Luckily, we put together a party setup guide for you to help ease the process!


How many people can comfortably fit at a round table?


  • A 60 inch Round Tables seat 6-8 people.

  • A 48 inch Round Tables seat 4-5 people.

How many people can sit at a traditional rectangular table?


  • An 8 foot Table seats up to 8 people.

  • A 6 foot Table seats up to 6 people.

How many people can I accommodate under a High Peak Tent?


  • A 20X20 High Peak Tent can fit 40-50 people for a sit-down dinner or around 67 people for a stand up social.

  • A 10X20 High Peak Tent can fit 20-24 people for sit down dinner or around 35 people for a stand up social.

(For other tent styles and options, visit columbusparties.com and search tents.)

How many chairs should I have at my event?

For an Open House style event, at any given time, you should always plan to have 1/3 of your guests sitting. So if you have 100 people, you should have at a minimum of 33 chairs. And that is an absolute minimum.If you are having a sit-down dinner you need to have chairs for every person. How many people will actually come to my event? That’s a great question. Typically 70%-85% will show up to parties like graduations, anniversaries, and other milestone events. However it heavily also depends on your guest list, time of year, etc. It is always important to ask for an RSVP on your invitation for your open house/party to ensure you have enough seating, as well as food and drink.

There is so much more to think about including food, games, other entertainment, parking, and clean up. While it may seem overwhelming at times, planning a party is rewarding and definitely worth it. Having something to celebrate is a great thing! If you would like to learn more about setup options or have a professional party planner assist with your party, contact the professionals at Awesome Family Entertainment at columbusparties.com.